This plan is for all full-time Lane workers who currently use their primary computer Information Technology Equipment for college-related work to be replaced with a secondary computer. A computer is replaced when the previous one is no longer functional. The last computer is returned to Information Technology to be updated and re-deployed as secondary computers for individuals who have demonstrated a need, as an upgrade for the part-time staff or student worker computers, or as a replacement for failing equipment. Computer Replacement/Disposal Plan All equipment no longer in use must be disposed of safely and acceptably. Computers will be upgraded every three to four years, depending on the availability of financial resources. This computer replacement plan covers computers used by full-time and part-time employees. Part-time employees will be provided with loaner computers for the duration of their employment, upon request and subject to availability of resources. Provisioning of Computers at Fixed Working Locations Employees who get computers will be provided with a basic laptop package unless they specifically request otherwise from their dean, director, or divisional vice president (Windows or Mac). When working in a fixed location. The University may provide different computers if they give their approval (e.g., a computer for specific purposes). Requests for additional computers must be filed within the timeframes indicated in this document for the UIW budget. Otherwise, excess departmental funds will be utilized to cover the costs. Approval For Non-Standard Configurations in The Purchase Order The institution will purchase computers using consolidated TS funds from models supplied by vendors the TS board of directors has authorized. Standardizing vendors allows the institution to take advantage of economies of scale that might otherwise be unavailable for vendor support, pricing, maintenance, and other agreements. A purchase order for these goods will be authorized by the Chief Information Officer or a T’s designee, who will sign the order to indicate their approval. Equipment Replacement Policy A quarter of the information technology infrastructure’s computer equipment inventory should be replaced every year. The University’s financial resources will decide the precise number of computers that will be replaced each year. It is expected that the life cycle of computer equipment purchased by ITS will be four years. iPads and other tablets are not covered under the replacement cycle policy. Monitors and other peripherals are replaced as needed to keep everything running well. Budget Allocation Decisions for The Replacement The Chief Technology Officer (CTO) will make budget allocation decisions for the replacement budget. Departmental and divisional administrators will provide feedback to Information Technology Services (ITS) on buying decisions. When making choices, the existing inventory, available funds, and the reason for upgrades will all be considered. Recommendations for Replacement: Certain administrative bodies may determine that additional equipment is needed if the established standard is not followed. It is recommended that this equipment be purchased via ITS, but the administrative unit must fund it since it will not be replaced. Please contact the Technology Acquisitions Manager for further information on pricing and specifications. Hardware That Is Out of Date, As Well As General Wear and Tear A computer is composed of electrical components designed to push the limits of speed and performance while remaining within a specific price range. Because of the large amount of money being spent on technology, innovation is advancing rapidly. The ‘latest’ cutting-edge component may go from a pricey luxury to a low-cost, everyday piece within months. After a year or two, this product may no longer be manufactured. In general, the older the technology, the less probable it is to be re-usable in the first place. The machine is also more prone to failure due to continuous use and the effects of heat, dust, power fluctuations, physical shocks, and general wear and tear on the machine (in the case of hard drives). Operating Systems Are Becoming Obsolete Remember that a computer is more than simply a collection of parts for the second time. The requirements of the software you use may necessitate the purchase of a new computer before the hardware breaks. There is a lifespan for every operating system – usually 5 to 8 years – during which the vendor commits to resolving bugs, releasing updates, and releasing security patches. During this period, updates may cause a computer to experience a slowdown. Outside of it, the vendor is devoting all of its resources to marketing and promoting enhancements that will be available only to customers who purchase its new product from them. Your co-workers, customers, and others who provide help to you are expected to utilize and pay attention to the new system. You may need to upgrade your software to keep up with the times and be maintained. The Prerequisites for Modern Software In addition, this built-in obsolescence is not restricted to operating systems and hardware. Application software often necessitates the use of the latest technical standards (accounting programs, graphic design packages, office suites, and so on). It is debatable whether or not this is necessary, but the consequence is that everything you bought your computer for has a life. That includes new releases to become faster, more effective, more competitive, more secure, and more wanted. Furthermore, you can virtually guarantee that the most current versions will need ever-increasing computing power.
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